Privacy Policy

Privacy Policy (updated as of 30/07/2019) 

SWCS¹ is dedicated to protecting the confidentiality and privacy of information entrusted to us. As part of this fundamental obligation, SWCS is committed to the appropriate protection and use of personal information “personally identifiable information” or “PII”) that has been collected through our website.

Generally, we intend to collect only the personal information that is provided voluntarily by visitors to our website so that we can offer information and/or services to these individuals. Please review this Privacy Policy (“Privacy Policy”) to know more about how we collect, use, share and protect the PII that we have obtained.

Purposes of data collection and processing

SWCS Corporate Services Group (Hong Kong) Ltd collects and uses the personal information described in this Privacy Policy with respective to the following usage:

• SWCS Corporate Services Group (Hong Kong) Ltd needs to answer queries, provide further information upon your request;
• You have given SWCS Corporate Services Group (Hong Kong) Ltd permission to collect your PII by accessing to this website;
• SWCS Corporate Services Group (Hong Kong) Ltd is required to comply with the law

SWCS Corporate Services Group (Hong Kong) Ltd will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies. 

If you are a subject of the European Economic Area (EEA), the GDPR offers you specific rights, please contact us.

Collection and use of PII

We obtain personal information from you – for example, to provide contact mailboxes or to register for some of our services. By registering and/or submitting personal information on our website, you have agreed to our use of this information in accordance with this Privacy Policy. Your personal information will not be used for other purposes, unless we obtain your permission, or unless otherwise required or permitted by law. For example, if you send us an email message requesting information about SWCS, we will use your email address and other information that you supply to respond to your request.

SWCS collects only the personal information necessary and sufficient to fulfill the visitor’s request. Where additional, information is sought, we will seek your permission before collecting from you.

SWCS only collects personal information when such information is required or permitted to be collected under relevant law or regulations. Such information may be person and private. Please use your discretion when providing these information to SWCS, and do not provide these information to SWCS, unless you thereby consent to SWCS’s use of such information. If you have any questions about whether the provision of personal information to SWCS is, or may be, necessary or appropriate for particular purposes, please contact SWCS at info@swcsgroup.com.

Automatic collection of PII

In some instances, SWCS automatically collects certain types of information when you visit our website and through emails that we may exchange. Automated technologies may include the use of web server logs to collect IP addresses, “cookies”, and web beacons. The collection of this information will allow us to better understand and improve the performance, usability and effectiveness of SWCS website and to measure the effectiveness of our marketing activities and services.

Sharing And Transfer Of PII

We do not share personal information with unaffiliated third parties, except as necessary for our legitimate professional and business needs, to carry out your requests, and/or as required or permitted by law or regulations.

In some instances, SWCS may also share PII about you with various outside companies or service providers or vendors working on our behalf to help fulfilling your requests.

For the same purpose, SWCS may transfer certain PII across geographical borders to other SWCS member firms or outside companies working with us or on our behalf. SWCS may also store PII in a jurisdiction other than where you are based. By providing PII on SWCS’s website, visitors are consenting to this transfer and/or storage of their data across borders.

SWCS may also disclose PII in connection with the activities of the business of the site to which the data may relate, responding to requests of government or law enforcement agencies or where this is required by applicable laws, court orders, or government regulations. These disclosures may also be needed for data privacy or security audits and/or to investigate or respond to a complaint or security threat. SWCS does not sell PII to any third parties. Also, SWCS will not transfer the PII you have provided to any third parties for their own direct marketing use without your consent.

Log Files

SWCS website follows a standard procedure of using log files. These files log visitors when they visit websites. Many hosting companies do this for services analysis. The information collected by log files include Internet Protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the website, tracking users’ movement on the website, and gathering demographic information.

IP addresses

An IP address is a number assigned to your computer whenever you access the internet. It allows computers and servers to recognize and communicate with one another. IP addresses indicating where visitors are originated from which may be recorded for IT security and system diagnostic purposes. This information may also be used and displayed in aggregate form to conduct trend and performance analysis.

Cookies

A “cookie” is a small piece of text that a website places in the cookie file of your browser and that allows the site to remember who you are. Cookies will not be used to run programs or deliver viruses to your computer. SWCS only uses cookies in accordance with applicable laws.

Cookies by themselves do not tell us your email address or otherwise identify you personally. If you visit a SWCS website, we use cookies to compile aggregate statistics to help us determine what categories of the sites that visitors prefer.

If you subsequently register with a SWCS website, this information may be linked to a cookie in order to enhance and personalize your online experience (e.g., by welcoming you back when you return or providing you with access to your registration information).

You have the choice of deciding whether to accept cookies or not. You can set your browser to notify you when you receive a cookie or to reject cookies. However, please be aware that if you do not accept cookies, you may not be able to fully experience some of our website features and services.

Web beacons

A web beacon is a small image file on a web page that can be used to collect certain information from your computer, such as an IP address, the time that the content was viewed, a browser type, and the existence of cookies previously set by the same server. SWCS only uses web beacons in accordance with applicable laws.

SWCS or its service providers may use web beacons to track the effectiveness of third party websites that provide us with recruiting or marketing services or to gather aggregate visitor statistics and to manage cookies.

You have the option to render some web beacons unusable by rejecting their associated cookies. The web beacon may still record an anonymous visit from your IP address but cookie information will not be recorded.

In some of our newsletters and communications, we may confirm a recipient’s email address through embedded links within the messages. We collect this information to gauge user interest and to enhance future user experiences.

Children

SWCS understands the importance of protecting children’s privacy, especially in an online environment. In particular, our sites are not intentionally designed for or directed at children or teenagers. It is our policy not to knowingly collect or maintain information about this age group.

Choices

You have several choices regarding your use of our sites. In general, you are not required to submit any PII when you visit our website, but SWCS may require you to provide certain PII in order for you to receive additional information about our services and events. Certain websites may also ask for your permission for certain uses of your PII, and you can agree to or decline those requests. If you opt-in for particular services or communications, such as an e-newsletter, you will be able to unsubscribe at any time by following the instructions included in each communication. If you decide to unsubscribe from a service or communication, we will try to remove your information promptly, although we may require additional information before we can process your request.

As described above, if you wish to prevent cookies from tracking you as you navigate our sites, you can reset your browser to refuse all cookies or to indicate when a cookie is being sent. Note, however, that some portions of our sites may not work properly if you elect to refuse cookies.

Access

If you have submitted personal information to SWCS, you generally have the right to reasonable access to that data to correct any inaccuracies. You can also make a request to update or remove information about you by contacting info@swcsgroup.com, and we will make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and regulations.

Data security and integrity

SWCS has reasonable security policies and procedures in place to protect personal information from unauthorized loss, misuse, alteration, or destruction. Despite our best efforts, however, security cannot be absolutely guaranteed against all threats. To the best of our ability, access to your personal information is limited to those who have a need to know or use basis. Those individuals who have access to the data are required to maintain the confidentiality of such information. We also make reasonable efforts to retain personal information only for so long as the information is necessary to comply with an individual’s request or until that person asks that the information be deleted.

Links to other sites

Please be aware that SWCS website may contain links to other sites, including sites maintained by third party firms that are not governed by this Privacy Policy but by privacy policies that may differ. We encourage users to review the privacy policy of each website visited before disclosing any personal information.

Changes to this policy

SWCS may modify this Privacy Policy from time to time to reflect our current privacy practices. When we make changes to this Policy, we will revise the “updated” date at the top of this page. We encourage you to periodically review this Privacy Policy to be informed about how SWCS is protecting your information.

Policy questions and enforcement

SWCS is committed to protecting the privacy of your personal information. If you have questions or comments about our administration of your personally identifiable information, please contact us at info@swcsgroup.com. You may also use this address to communicate any concerns you may have regarding compliance with our Privacy Policy.

Consent

By accessing our website, you hereby consent to our Privacy Policy and agree to its terms.

Governing Law

The applicable law governing the use of this website is the laws and regulations of the Hong Kong Special Administrative Region. By subscribing or viewing this website, you agree to the exclusive jurisdiction of the Hong Kong Courts and judicial system in case of any dispute.

¹Throughout this website, “SWCS”, “we”, “our”, and “us” refers to SWCS Corporate Services Group (Hong Kong) Limited (“SWCS”).